Public Access to Research: Instructions for Institute of Education Sciences (IES) Grantees on How to Submit Their Peer-reviewed, Accepted-for-publication Manuscripts to ERIC
IES-funded investigators must electronically submit final, peer-reviewed manuscripts resulting from research supported in whole or in part by IES to the Educational Resources Information Center (ERIC, http://eric.ed.gov) upon acceptance for publication in a peer-reviewed journal. IES defines the author's final manuscript as the final version accepted for journal publication and includes all modifications from the peer review process. IES strongly encourages investigators to post publications for public accessibility through ERIC as soon as possible, but posting must be completed within 12 months of the publisher's official date of final publication. Institutions and investigators are responsible for ensuring that any publishing or copyright agreements concerning submitted articles fully comply with this requirement.
When the Principal Investigator and the authorized institutional official sign the IES grant application cover page, they will be assuring compliance with IES policy on public access to research. Grantees are required to carry out the policy requirements and to report progress and problems through the regular reporting channels (e.g., annual reports, phone calls with Program Officers). IES expects that compliance with the public access to research requirements will continue for final manuscripts accepted for publication after the grant has been completed. In cases where the grantee is non-compliant with the policy's requirements, subsequent awards to individuals or institutions may be affected.
Directions for submitting a paper to ERIC can be found on ERIC's homepage http://eric.ed.gov by selecting For Authors. The process involves the following steps:
An online submissions tutorial is available on the ERIC homepage: select Tutorials on the right hand side of the page and then choose Online Submission Tutorial (2 minutes and 22 seconds). If you have any question, please contact the ERIC Acquisitions Team at firstname.lastname@example.org.
After the submission has been completed an ERIC staff member will review the material to ensure that it meets submission guidelines. A grantee can check the status of the submission in My ERIC under "View My Submissions." Materials are added to the collection within 30 days. Accepted materials are indexed with an ED (ERIC Document) accession number, and 'Online Submission' is indicated in the Source field.
Screenshot 1: Individual Authorization Agreement
Screenshot 2: Upload the Paper
Screenshot 3: Provide Submission Details (Part 1)
Sceenshot 4: Provide Submission Details (Part 2)