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arrowPublic Access to Research: Instructions for Institute of Education Sciences (IES) Grantees on How to Submit Their Peer-reviewed, Accepted-for-publication Manuscripts to ERIC

IES-funded investigators must electronically submit final, peer-reviewed manuscripts resulting from research supported in whole or in part by IES to the Educational Resources Information Center (ERIC, http://eric.ed.gov) upon acceptance for publication in a peer-reviewed journal. IES defines the author's final manuscript as the final version accepted for journal publication and includes all modifications from the peer review process. IES strongly encourages investigators to post publications for public accessibility through ERIC as soon as possible, but posting must be completed within 12 months of the publisher's official date of final publication. Institutions and investigators are responsible for ensuring that any publishing or copyright agreements concerning submitted articles fully comply with this requirement.

When the Principal Investigator and the authorized institutional official sign the IES grant application cover page, they will be assuring compliance with IES policy on public access to research. Grantees are required to carry out the policy requirements and to report progress and problems through the regular reporting channels (e.g., annual reports, phone calls with Program Officers). IES expects that compliance with the public access to research requirements will continue for final manuscripts accepted for publication after the grant has been completed. In cases where the grantee is non-compliant with the policy's requirements, subsequent awards to individuals or institutions may be affected.

Directions for submitting a paper to ERIC can be found on ERIC's homepage http://eric.ed.gov by selecting For Authors. The process involves the following steps:

  1. Set up a My ERIC account: setting up an account requires a user name, password, and e-mail and can be done at http://www.eric.ed.gov/ERICWebPortal/MyERIC/register.jsp. Once you have an account, you can access it by selecting My ERIC from the homepage.
  2. To submit a paper, enter your My ERIC account and select Add New Materials (under Online Submission).
  3. Complete an online agreement that gives ERIC permission to display the grantee's work (the grantee retains copyright). See Screenshot 1 below.
  4. Upload an electronic copy of the final manuscript (PDF, MS Word, Text, or Rich Text Format) with a cover page that includes 1) title, 2) authors, 3) publication date, and 4) IES grant or contract number. See Screenshot 2 below.
  5. 5. After uploading, you will enter information on the Provide Submission Details webpage (see Screenshots 3 & 4 below). This information includes a) title, b) author, c) abstract (150 to 400 words), d) click Yes after Grantees and Contractors and type in either your IES grant number or contract number, and e) publication date. Once you have completed this page, you can click on Submit Now. If you need additional time you can click on Save and Submit Later and return to complete your submission by going to your My Eric account and clicking on View My Submissions.

An online submissions tutorial is available on the ERIC homepage: select Tutorials on the right hand side of the page and then choose Online Submission Tutorial (2 minutes and 22 seconds). If you have any question, please contact the ERIC Acquisitions Team at ericacq@csc.com.

After the submission has been completed an ERIC staff member will review the material to ensure that it meets submission guidelines. A grantee can check the status of the submission in My ERIC under "View My Submissions." Materials are added to the collection within 30 days. Accepted materials are indexed with an ED (ERIC Document) accession number, and 'Online Submission' is indicated in the Source field.

Screenshot 1: Individual Authorization Agreement

Individual Authorization Agreement

Screenshot 2: Upload the Paper

Upload the Paper

Screenshot 3: Provide Submission Details (Part 1)

Provide Submission Details (Part 1)

Sceenshot 4: Provide Submission Details (Part 2)

Provide Submission Details (Part 2)