Frequently Asked Questions
This page is designed to answer questions frequently asked by IES Research Conference attendees. If you have a question not posted below or would like further clarification on a particular topic, please send an email to IESResearchConf@seiservices.com.
General Information
- What are the dates for the Fourth Annual IES Research Conference?
- Where will the conference be held?
- How many people attend the conference?
- How do I register for the conference?
- How much does it cost to attend the conference?
- Will there be a chance for participants to network during the conference?
- What is the conference schedule?
- What are some of the important dates to remember?
- How can I arrange for special assistance?
- What if I need more information on the Fourth Annual IES Research Conference?
Poster Sessions
- How can I submit a poster abstract for presentation at the conference?
- What size is the poster board surface used to display the poster presentation?
- What dimensions should I use to create my poster?
- Can I submit multiple poster abstracts?
- If I am a coauthor of a poster abstract, can I submit a poster on behalf of the primary author?
- Can I choose one of the coauthors to present my poster?
- Will IES provide audiovisual equipment to poster presenters during the poster session?
- Will there be Internet access available to presenters during the poster session?
- When will the posters be presented during the conference?
- Are there any poster presentation guidelines to assist in preparing and presenting my poster?
General Information
1. What are the dates for the Fourth Annual IES Research Conference?
June 7 – 9, 2009 (Sunday through Tuesday)
2. Where will the conference be held?
Marriott Wardman Park Hotel
2660 Woodley Road NW
Washington, DC 20008
Phone: (202) 328-2000
Fax: (202) 234-0015
3. How many people attend the conference?
We expect approximately 850–1,000 participants to attend the conference.
4. How do I register for the conference?
The Fourth Annual IES Research Conference is by invitation only. If you wish to participate in this conference and did not receive an invitation, please contact your IES program officer.
5. How much does it cost to attend the conference?
There is no registration fee to attend the Fourth Annual IES Research Conference.
6. Will there be a chance for participants to network during the conference?
Making new contacts, sharing experiences, and networking is important to many participants. During the conference, there will be an opportunity to meet predoctoral and postdoctoral fellows, and grant and contract awardees at a welcome reception scheduled during the first day of the conference and during the three scheduled poster presentation sessions on all days of the conference.
7. What is the conference schedule?
| Sunday, June 7 2:00 p.m. – 8:00 p.m. |
Registration Check-in and On-site Registration Grantee Meetings with IES Program Officers Welcome Reception First Poster Presentation Session |
| Monday, June 8 7:30 a.m. – 5:00 p.m. |
Registration Check-in and On-site Registration Continental Breakfast, Morning and Afternoon Breaks Opening Plenary Session Plenary Luncheon Concurrent Panel and Open Forum Sessions (morning and afternoon) Second Poster Presentation Session |
| Tuesday, June 9 7:30 a.m. – 1:00 p.m. |
Registration Check-in Continental Breakfast and Morning Break Concurrent Panel and Open Forum Sessions Final Poster Presentation Session |
8. What are some important dates to remember?
January 16, 2009 Registration and Poster Abstract Submission Site Opens
February 16, 2009 Poster Abstract Submission Deadline
March 20, 2009 Registration Deadline
April 3, 2009 Poster Abstract Submission Notification Letters
May 13, 2009 Hotel Accommodations Deadline
9. How can I arrange for special assistance?
If you require an auxiliary aid or special service while attending this conference, you will have the opportunity to request this service during the registration process. However, if you need assistance before this time, please contact Synergy Enterprises, Inc., via e-mail at IESResearchConf@seiservices.com, or by phone at (240) 485-1700, ext. 129.
10. What if I need more information on the Fourth Annual IES Research Conference?
- If you have any questions regarding the logistics of the conference, please contact Synergy Enterprises, Inc., via e-mail at IESResearchConf@seiservices.com, or by phone at (240) 485-1700, ext. 129.
- If you have any questions regarding program content, please contact your program officer.
Poster Sessions
11. How can I submit a poster abstract for presentation at the conference?
Participation in the Fourth Annual IES Research Conference is by invitation only. For this conference, the registration and poster abstract submission process are combined functions and must be completed in tandem when registering for the conference. If you do not have access to the registration website, please contact your IES program officer for more information.
12. What size is the poster board surface used to display the poster presentation?
A four feet by eight feet corkboard surface will be provided.
13. What dimensions should I use to create my poster?
3 feet by 6.5 feet (36 inches by 78 inches)
14. Can I submit multiple poster abstracts?
In order to ensure the broadest participation, we ask that you limit your poster submissions to one on which you are the primary author. You may, however, be listed as a coauthor on other submissions. Please note that the registration and poster abstract submission process are combined functions and must be completed in tandem when registering for the conference.
15. If I am a coauthor of a poster abstract, can I submit a poster on behalf of the primary author?
No. The primary author must submit the abstract for consideration. You may be listed as a coauthor, however. During the abstract submission process, you will be asked to list all authors and to identify the primary author and coauthors.
16. Can we specifically select a presenter for the poster abstract?
Yes, during the abstract submission process, you will be given the opportunity to select the author (whether the person is a primary author or a coauthor) who will present the poster onsite. This person should remain the poster presenter for the duration of the conference.
17. Will IES provide audiovisual equipment to poster presenters during the scheduled poster presentation sessions?
No, IES will not provide any audiovisual equipment. However, you may request a table and electricity for your poster board, if needed.
18. Will IES provide Internet access to poster presenters during the scheduled poster presentation sessions?
No, IES will not provide Internet access. The cost is prohibitive. However, all public areas at the Marriott Wardman Park Hotel are wireless. Guest rooms are wired for Internet access at a per day cost.
19. When will the posters be presented during the conference?
Three poster sessions have been scheduled for the conference. All posters will be open for viewing beginning at 6:00 p.m. on Sunday, June 7, 2009 until 1:00 p.m. on Tuesday, June 9, 2009. However, poster presenters will be notified of the specific day and time they are required to be available at their assigned board to discuss their research with conference participants during the following hours:
- Sunday, June 7, 2009 from 6:00 p.m. – 8:00 p.m.
- Monday, June 8, 2009 from 3:00 p.m. – 5:00 p.m.
- Tuesday, June 9, 2009 from 10:45 a.m. – 12:45 p.m.
The assigned day and time will be listed in the notification letter that will be sent in early April 2009.
20. Are there any poster presentation guidelines available to assist in preparing and presenting my poster?
Posters have become an increasingly popular method for presentation of research at conferences, as they promote greater interaction between the researcher and other participants. Poster submission guidelines are available here.