Meeting Information
As a courtesy to other attendees, please switch off or turn to vibrate all devices during all sessions. Please arrive on time for all sessions.
All sessions are on a first come, first serve basis. Please fill the seats in the front to make room for late arrivals. If the session is filled to capacity, please attend your second choice.
All registrants of the 2025 Principal Investigators Meeting must check-in at the registration desk located on the Independence Level in the Independence Foyer to pick up your name badge and other conference materials. Onsite registration will be available during registration hours.
Registration Hours
| Monday, January 6 | 5:00 pm – 7:00 pm |
| Tuesday, January 7 | 7:30 am – 3:00 pm |
| Wednesday, January 8 | 7:30 am – 1:00 pm |
Your name badge is your admission to all sessions and must be worn at all times. If you misplace your badge, you will be required to show a photo ID at the registration desk to obtain a new badge. Please carry your photo ID with you at all times.
The Meeting Solutions Desk will be located at the registration desk and open during the regular registration hours. The staff at the Meeting Solutions desk will be able to address any questions or concerns that you may have for the duration of the meeting.
Box Lunch Selection: If you pre-ordered box lunch meals for Tuesday, January 7th and/or Wednesday, January 8th, you can pick up your meal(s) each day during the meeting lunch break at Regency Ballroom Foyer on the Ballroom level.
Meeting presenters are welcome to use the Speaker Ready Room located in Regency Office (Ballroom Level) to try out their presentation on the available A/V equipment and to make any necessary last-minute edits to their presentation. A laptop, LCD projector, and screen are available for testing.
Speaker Ready Room Hours:
| Tuesday, January 7 | 8:00 am – 3:00 pm |
| Wednesday, January 8 | 8:00 am – 2:30 pm |
We encourage attendees to tweet and post about presentations, interactions, or discussions from the IES PI Meeting using the hashtag #IESPIMtg. You can also share on the PI Meeting mobile app. The live feed from the app can be viewed on the screen located in the Atrium on the ballroom level.
To accommodate nursing mothers, a lactation room is available for use throughout the meeting. Please visit the Meeting Solution Desk for more information.
Hyatt Regency Crystal City at Reagan National Airport staff are CPR and AED certified. In the event of an emergency, Fire, Police and EMS will be on the grounds of the Hyatt Regency Crystal City at Reagan National Airport.
In the case of an emergency call 911 immediately, then dial ext. 55 from any house phone. Hotel Security will be made aware of the situation.
Note: For your safety at the conference, please be familiar with the Hotel's Emergency and Evacuation Plan posted throughout the Hotel.
The Hotel Safety Services department will maintain lost and found items. To find out if an item has been turned in dial ext. 25 from any house phone.
For your convenience, we have compiled a list of local area restaurants. Please click here for a printable PDF.
Hotel Information
Hyatt Regency Crystal City at Reagan National Airport
Experience Washington, D.C. from Crystal City Hotel Near Ronald Reagan Washington National Airport (DCA). Your stay at the hotel in Arlington’s Crystal City neighborhood offers easy access to Washington, D.C. and complimentary shuttle service to Ronald Reagan Washington National Airport. Enjoy stunning views of the nation’s monuments from the rooftop event space during morning yoga, plus easy access to Crystal City Metro Station and close to many Washington attractions. The Hyatt Regency hotel offers the perfect destination for work while exploring local attractions in the evening.
Quick details:
Check-in time: 4:00 p.m., Check-out time: 11:00 a.m.
Complimentary wireless internet in all paid guest rooms, hotel lobby, and onsite Food and Beverage outlets
Complimentary meeting room internet available during the meeting
Hyatt Regency Crystal City at Reagan National Airport
2799 Richmond Highway
Arlington, VA 22202
Phone: +1 703 418 1234
In order to assist you with your travel plans, a block of sleeping rooms is being offered at the federal per diem of $196.00 per night, Single/Double plus tax, for the dates of the meeting starting Monday, January 6, 2025. Please click the reservation link further below or call (888) 421-1442 to book your accommodations before Monday, December 16, 2024.
Hyatt Regency Crystal City at Reagan National Airport offers valet-only parking, with unlimited in/out privileges. Discounted valet conference parking at the Hyatt is $30/day for standard sized vehicles and $40/day for oversized vehicles. Clearance is 6’ 8” in the underground parking garage.
Concierge questions can be directed to the front desk.
For your convenience, there is a 24-hour ATM located in the main lobby area to the left of the front desk.
Hotel complimentary wireless high speed Internet access is available to all paid guest rooms, hotel lobby and onsite Food and Beverage outlets. In addition, complimentary wireless Internet access will be available for meeting participants in the IES PI meeting spaces on the Independence, Ballroom, and Second Floor Levels. Please refer to information cards located throughout the meeting space or see any hotel or meeting staff for login information.
The 24-hour self-service business center is located on the Main Lobby level near the main entrance and front desk.