General Information

GENERAL

As a courtesy to other attendees, please switch off or turn to vibrate all cellular phones and Blackberries during all sessions. Please arrive on time for all sessions.

All sessions are on a first come, first serve basis. Please fill the seats in the front to make room for late arrivals. If the session is filled to capacity, please attend your second choice.

HOTEL INFORMATION

WASHINGTON HILTON HOTEL

1919 Connecticut Avenue, N.W.
Washington, DC, 20009
Phone: (202) 483-3000
Fax: (202) 232-0438

HOTEL CONCIERGE

A Concierge Desk is located on the Main Lobby Level of the hotel to the left of the entrance. Hours of operation are 7:00 am – 11:00 pm.

PARKING

There is a parking garage located at the Washington Hilton Hotel. Valet parking fee is $49.00 daily and $41.00 daily self-parking with in/out privileges.

AUTOMATIC TELLER MACHINE (ATM)

For your convenience, there is a 24-hour ATM located in the main lobby area.

INTERNET ACCESS

Hotel complimentary wireless high speed Internet access is available in the lobby, TDL Bar and in The Coffee Bean and Tea Leaf (CBTL). In addition, complimentary wireless Internet access will be available for meeting participants in their guest rooms and meeting space on the Concourse Level. Please refer to information cards located throughout the meeting space or see any hotel or meeting staff for login information.

BUSINESS CENTER

The business center is located on the Terrace level one floor below the main lobby. Hours are 7:00 am – 7:00 pm Monday – Sunday.

2015 PI MEETING INFORMATION

REGISTRATION

All registrants of the 2015 Principal Investigators Meeting must check-in at the registration desk located in the International Terrace Foyer to pick up your name badge and other conference materials. Onsite registration will be available during registration hours.

REGISTRATION HOURS

Wednesday, December 95:00 pm – 7:00 pm
Thursday, December 107:45 am – 3:00 pm
Friday, December 117:45 am – 1:00 pm


Your name badge is your admission to all sessions and must be worn at all times. If you misplace your badge, you will be required to show a photo ID at the registration desk to obtain a new badge. Please carry your photo ID with you at all times.

MEETING SOLUTIONS DESK

The meeting Solutions Desk will be located at the registration desk and open during the regular registration hours. The staff at the solutions desk will be able to address any questions or concerns that you may have for the duration of the meeting.

POSTER SESSION SET UP/TEAR DOWN

Poster presenters will be allowed to set up on Wednesday, December 9 from 5:00 pm – 7:00 pm and December 10 from 8:00 am – 2:00 pm in the International Ballroom West (Concourse Level). Presenters should check-in with the event staff during set up hours for poster assignment and location. Displays will be limited to one side of a 4 foot by 8 foot tack board. Velcro (easiest to use), pushpins, or thumbtacks will be provided to mount your poster. Presenters should hand-carry their poster to the meeting, using tubular packaging or a portfolio case. Event staff will not be responsible for any posters shipped to the Hotel. Costs associated with creating and shipping the poster display will be the responsibility of the authors.

Authors should arrive at least 15 minutes prior to the Poster Session and Networking in the International Ballroom West (Concourse Level) and be available at their assigned location.

Tear down must be completed immediately following the poster session on Thursday, December 10 and no later than 7:00 pm. Any posters remaining after 7:00pm will be discarded by the Hotel.

Poster Session Hours:
Set-up:December 95:00 pm – 7:00 pm
 December 108:00 am – 2:00 pm
Display:December 104:15 pm – 5:45 pm
Tear down:December 106:00 pm – 7:00 pm

NETWORKING LOUNGE

Come to the Networking Lounge located in the International Ballroom East (Concourse Level) to catch up with colleagues or make new connections with other researchers. This space is available for use throughout the PI Meeting for casual conversations or impromptu meetings with colleagues. Charging stations are also available in the Lounge for your mobile devices.

PRE-RESERVED MEAL INFORMATION

Breakfast Selection: For attendees who pre-reserved a breakfast meal option, the Hotel has extended this special to all hotel guests therefore a meal ticket is not required. On the mornings of Thursday December 9 and Friday December 10, please proceed to Coffee Bean and Tea Leaf (CBTL) located on the main level to make and purchase your selection.

Lunch Selection: If you pre-reserved lunch meals, you will be provided a meal ticket at the meeting Registration Desk located at the International Terrace Foyer. You will turn in the meal ticket and pay for your lunch each day at the Concession stand in the Concourse Foyer. The Concession stand will be open only during the lunch break. If you did not pre-reserve any meals during registration, the Hotel will have extra pre-made lunches for purchase during lunch each day at the Concession stand in the Concourse Foyer. This is a limited quantity and available after pre-reserved meals are purchased on a first come, first serve basis.

SPEAKER READY ROOM

Meeting presenters are welcome to use the Speaker Ready Room located in Conference Room #2 (Concourse Level) to try out their presentation on the available A/V equipment and to make any necessary last minute edits to their presentation. A laptop, LCD projector, and screen are available for testing.

Speaker Ready Room Hours:
Thursday, December 108:00 am – 3:00 pm
Friday, December 118:00 am – 2:30 pm

LIVE TWITTER FEED: #IESPIMTG

Tweet one, Tweet all! We encourage attendees to live tweet about presentations, interactions, or discussions at the PI Meeting - #IESPIMtg. You can see the live twitter feeds on the PI Meeting mobile app, or come view the screen located on the Concourse Level.

LACTATION ROOM

To accommodate nursing mothers, a lactation room is available for use throughout the meeting. Please visit the Registration Desk for more information.

NO SMOKING POLICY

The 2015 Principal Investigators Meeting maintains a no smoking policy. Smoking is not allowed in any part of the meeting including the public areas. Meeting attendees should comply with the Washington Hilton Hotel policies in other parts of the hotel.

EMERGENCY EVACUATION PLAN AND SERVICES

All Washington Hilton Hotel staff are CPR and AED certified. In the event of an emergency, Fire, Police and EMS will be on the grounds of the Washington Hilton.

In the case of an emergency dial 60 from any house phone*

*911 will be set up in tandem with our 60 system. Hotel Security will be made aware of the situation simultaneously with the 911 operator.

LOST AND FOUND ITEM

The Hotel Safety Services department will maintain lost and found items. To find out if an item has been turned in dial 3577 from any house phone or (202) 483-3000 from a landline/cellular phone.

Note: For your safety at the conference, please be familiar with the Hotel’s Emergency and Evacuation Plan posted throughout the Hotel.