Meeting Information

GENERAL INFORMATION

As a courtesy to other attendees, please switch off or turn to vibrate all cellular and smart phones during all sessions. Please arrive on time for all sessions.

All sessions are on a first come, first served basis. Please fill the seats in the front to make room for late arrivals. If the session is filled to capacity, please attend your second choice.

REGISTRATION
All registrants of the 2016 Principal Investigators Meeting must check-in at the registration desk located in the Terrace Foyer to pick up your name badge and other conference materials. On-site registration will be available during registration hours.

Registration Hours

  • Wednesday, December 14
    5:00pm - 6:30pm
  • Thursday, December 15
    7:30am - 3:00pm
  • Friday, December 16
    7:30am - 1:00pm

Your name badge is your admission to all sessions and must be worn at all times. If you misplace your badge, you will be required to show a photo ID at the registration desk to obtain a new badge. Please carry your photo ID with you at all times.

VIDEOTAPING
Please be advised that various sessions will be videotaped throughout the meeting. By entering the session, you are giving consent to Manhattan Strategy Group (MSG), and its client, to use your image in its publications, advertising or other media activities (including the Internet) without expectation of compensation or other remuneration, now or in the future.
MEETING SOLUTIONS DESK
The meeting Solutions Desk will be located at the registration desk and open during the regular registration hours. The staff at the solutions desk will be able to address any questions or concerns that you may have for the duration of the meeting.
POSTER SESSION SET UP/TEAR DOWN

Poster presenters will be allowed to set up on December 15 from 8:00 am – 2:00 pm in the Columbia Ballroom (Terrace Level). Presenters should check-in with the event staff during set up hours for poster assignment and location. Displays will be limited to one side of a 4-foot high by 8-foot wide tack board. Velcro (easiest to use), pushpins, or thumbtacks will be provided to mount your poster. Presenters should hand-carry their poster to the meeting, using tubular packaging or a portfolio case. Event staff will not be responsible for any posters shipped to the Hotel. Costs associated with creating and shipping the poster display will be the responsibility of the authors.

Authors should arrive at least 15 minutes prior to the Poster Session and Networking in the Columbia Room (Terrace Level) and be available at their assigned location.

Tear down must be completed immediately following the poster session on Thursday, December 15 and no later than 7:00 pm. Any posters remaining after 7:00 pm will be discarded by the Hotel.

Poster Session Hours:

  • Set-up
    December 15
    8:00am - 2:00pm
  • Display
    December 15
    4:15pm - 5:45pm
  • Teardown
    December 15
    6:00pm - 7:00pm
PRE-PAID MEAL INFORMATION

Lunch Selection: If you pre-paid for lunch meals, you will be provided a meal ticket at the meeting Registration Desk located in the Terrace Foyer. You will turn in the meal ticket during lunch each day at the Concession stand in the International Ballroom East. The Concession stand will be open only during the lunch break.

If you did not pre-pay for your meals during registration, the Hotel will accept payment during the lunch period. Also, a limited quantity of extra pre-made meals will be available for purchase during lunch each day (at the Concession stand in the International Ballroom East) on a first come, first served basis, after pre-paid meals are received.

LACTATION ROOM
To accommodate nursing mothers, a lactation room is available for use throughout the meeting. Please visit the Registration Desk for more information.
NO SMOKING POLICY
The 2016 Principal Investigators Meeting maintains a no smoking policy. Smoking is not allowed in any part of the meeting, including the public areas. Meeting attendees should comply with the Washington Hilton Hotel policies in other parts of the hotel.