Meeting Information


As a courtesy to other attendees, please switch off or turn to vibrate all cellular and smart phones during all sessions. Please arrive on time for all sessions.

All sessions are filled on a first come, first served basis. Please fill the seats in the front to make room for late arrivals. If the session is filled, please attend your second choice.

All registrants of the Annual Principal Investigators Meeting must check-in at the registration desk located on the First Floor (Grand Ballroom Foyer) to pick up your meeting name badge and other conference materials. On-site registration will be available during registration hours.

Registration Hours

  • Monday, January 8
    5:30 pm - 6:30 pm
  • Tuesday, January 9
    7:30 am - 6:00 pm
  • Wednesday, January 10
    7:30 am - 2:45 pm

Your meeting name badge is your admission to all sessions and must be worn at all times. If you misplace your badge, you will be required to show a photo ID at the registration desk to obtain a new badge. Please carry your photo ID with you at all times.

Please be advised that various sessions will be videotaped throughout the meeting. By entering the session, you are giving consent to Manhattan Strategy Group (MSG) and its client to use your image in its publications, advertising, or other media activities (including the Internet) without expectation of compensation or other remuneration, now or in the future.
The Meeting Solutions Desk will be located at the registration desk and open during the regular registration hours. The staff at the solutions desk will be able to address any questions or concerns that you may have for the duration of the meeting.

Poster presenters will be allowed to set up on January 9 from 8:00 am – 2:00 pm in Salons IV-VI (Arlington Ballroom – First Floor). Presenters should check-in with the event staff during set up hours for poster assignment and location. Displays will be limited to one side of a 4-foot by 8-foot tack board. Velcro (easiest to use), pushpins, or thumbtacks will be provided to mount your poster. Presenters should carry their poster to the meeting, using tubular packaging or a portfolio case. Event staff will not be responsible for any posters shipped to the Hotel. Costs associated with creating and shipping the poster display will be the responsibility of the authors.

Authors should arrive at least 15 minutes prior to the Poster Session and Networking in Salons IV-VI (Arlington Ballroom – First Floor) and be available at their assigned location.

Tear down must be completed immediately following the poster session on Tuesday, January 9, and no later than 7:00 pm. Any posters remaining after 7:00 pm will be discarded by the Hotel.

Poster Session Hours:

  • Set-up
    January 9
    8:00 am - 2:00 pm
  • Display
    January 9
    4:30 pm - 5:45 pm
  • Teardown
    January 9
    6:00 pm - 7:00 pm

Lunch Selection: If you pre-paid for lunch meals, you will be provided a meal ticket at the meeting Registration Desk located on the Grand Ballroom Foyer (First Floor). You will turn in the meal ticket during lunch each day at pickup stations in the Arlington Ballroom Foyer area (First Floor).

If you did not pre-pay for your meals during registration, extra pre-made meals for purchase will be available during lunch each day at Sky View and Grand Ballroom Foyer (First Floor). This is a limited quantity and available on a first come, first served basis.

To accommodate nursing mothers, a lactation room is available for use throughout the meeting. Please visit the Registration Desk for more information.
The Annual Principal Investigators Meeting maintains a no smoking policy. The Crystal Gateway Marriott does not permit smoking of any kind on site, including meeting space and guest room. Guests are permitted to exit the building and smoke outside. Guests who do smoke within their guest room will be charged a $250.00 room cleaning fee.