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 Pub Number  Title  Date
NFES 2019163 Forum Guide to Planning for, Collecting, and Managing Data About Students Displaced by a Crisis
The Forum Guide to Planning for, Collecting, and Managing Data About Students Displaced by a Crisis provides timely and useful best practice information for collecting and managing data about students who have temporarily or permanently enrolled in another educational setting because of a crisis. This guide updates the information included in the 2010 publication Crisis Data Management: A Forum Guide to Collecting and Managing Data about Displaced Students; highlights best practices that education agencies can adopt before, during, and after a crisis; and features case studies and real-world examples from agencies that have either experienced a crisis or received students who were displaced by a crisis.
9/25/2019
NFES 2019160 Forum Guide to Personalized Learning Data
The Forum Guide to Personalized Learning Data is designed to assist education agencies as they consider whether and how to use personalized learning. It provides an overview of personalized learning and describes best practices used by education agencies to collect data for personalized learning; to use those data to meet goals; and to support relationships, resources, and systems needed for the effective use of data in personalized learning. Personalized learning is still a developing prospect in many locations. therefore, the concepts and examples provided are intended to help facilitate idea sharing and discussion.
9/6/2019
NCES 2014163 Transferability of Postsecondary Credit Following Student Transfer or Coenrollment
This statistical analysis report provides an in-depth examination of the transfer of credit among postsecondary education institutions using longitudinal data from the 2004/09 Beginning Postsecondary Students Longitudinal Study (BPS:04/09).
8/20/2014
NCES 2011603 Statistical Methods for Protecting Personally Identifiable Information in Aggregate Reporting
This Statewide Longitudinal Data Systems (SLDS) Technical Brief examines what protecting student privacy means in a reporting context. To protect a student’s privacy, the student’s personally identifiable information must be protected from public release. When schools, districts, or states publish reports on students’ educational progress, they typically release aggregated data—data for groups of students—to prevent disclosure of information about an individual. However, even with aggregation, unintended disclosures of personally identifiable information may occur. Current reporting practices are described and each is accompanied by an example table that is used to consider whether the intended protections are successful.

The Brief also illustrates that some practices work better than others in protecting against disclosures of personally identifiable information about individual students. Each data protection practice requires some loss of information. The challenge rests in identifying practices that protect information about individual students, while at the same time minimizing the negative impact on the utility of the publicly reported data. Drawing upon the review and analysis of current practices, the Brief concludes with a set of recommended reporting rules that can be applied in reports of percentages and rates that are used to describe student outcomes to the public. These reporting rules are intended to maximize the amount of detail that can be safely reported without allowing disclosures from student outcome measures that are based on small numbers of students.

NCES welcomes comments on the recommended reporting rules.
12/21/2010
NCES 2011601 Basic Concepts and Definitions for Privacy and Confidentiality in Student Education Records
This Technical Brief discusses basic concepts and definitions that establish a common set of terms related to the protection of personally identifiable information, especially in education records in the Statewide Longitudinal Data Systems (SLDS). This Brief also outlines a privacy framework that is tied to Fair Information Practice Principles that have been promulgated in both the United States and international privacy work.
11/23/2010
NCES 2011602 Data Stewardship: Managing Personally Identifiable Information in Student Education Records
This Statewide Longitudinal Data Systems (SLDS) Technical Brief focuses on data stewardship, which involves each organization’s commitment to ensuring that privacy, confidentiality, security, and the appropriate use of data are respected when personally identifiable information is collected. Data stewardship involves all aspects of data collection, from planning, collection and maintenance to use and dissemination. The Brief also discusses internal control procedures that should be implemented to protect personally identifiable information, including the use of unique student identifiers and linking codes, workforce security, authorization for access, role based access to student record data, permitted uses, and the handling of data breaches. This Brief concludes with a discussion of accountability and auditing, including an overview of the types of audit activities that can be implemented to ensure that all stages of data stewardship have been successfully implemented.
11/23/2010
NFES 2010801 The Forum Guide to Data Ethics
Each and every day, educators collect and use data about students, staff, and schools. Some of these data originate in individual student and staff records that are confidential or otherwise sensitive. And even those data that are a matter of public record, such as aggregate school enrollment, need to be accessed, presented, and used in an ethically responsible manner. While laws set the legal parameters that govern data use, ethics establish fundamental principles of "right and wrong" that are critical to the appropriate management and use of education data in the technology age. This guide reflects the experience and judgment of experienced data managers; while there is no mandate to follow these principles, the authors hope that the contents will prove a useful reference to others in their work.

This guide contains:
  • Canons-core ethical principles
  • Vignettes--example that illustrates how an ethical canon is relevant to the real world
  • Discussion--an explanation of the canon that provides context for understanding the ethical principles being addressed
  • Recommended Practices and Training
2/26/2010
NFES 2007808 Forum Curriculum for Improving Education Data: A Resource for Local Education Agencies
This curriculum supports efforts to improve the quality of education data by serving as training materials for K-12 school and district staff. It provides lesson plans, instructional handouts, and related resources, and presents concepts necessary to help schools develop a culture for improving data quality.
7/11/2007
NCES 2007065 Findings from the Condition of Education 2007: High School Coursetaking
This report contains a special analysis that is republished from the Condition of Education 2007 in a booklet form. This analysis presents key findings from the high school transcript studies on high school coursetaking.
5/31/2007
NCES 97949 Proteccio´n de la Confidencialidad del Expediente Acade´mico de los Estudiantes
Los expedientes academicos de sus hijos estan protegidos por la Ley de Derechos de la Familia en la Educacion y la Confidencialidad (FERPA, por sus siglas en ingles). Este folleto le explica a los padres y estudiantes sus derechos bajo esta ley.
4/14/1998
NCES 98243 An Analysis of Total Nonresponse in the 1993-94 Schools and Staffing Survey (SASS)
This technical report provides results of an analysis of unit response rates for the components of the 1993-94 Schools and Staffing Survey (SASS). The report describes the survey design and nonresponse adjustment procedures for each of the components of SASS. A primary focus of the analysis is to compare the response rates for known characteristics of schools, administrators, teachers, school districts, libraries, librarians, and student records, and to assess the extent and pattern of these differences.
9/30/1997
NCES 97527 Protecting the Privacy of Student Records: Guidelines for Education Agencies
The primary purpose of this document is to help state and local education agencies and schools develop adequate policies and procedures to protect information about students and their families from improper release, while satisfying the need for school officials to make sound management, instructional, and service decisions.
7/29/1997
NCES 97449 Schools and Staffing Survey: Student Records Questionnaire: School Year 1993-94, With Special Emphasis on American Indians and Alaska Native Students
This E.D. TAB uses data from the component of SASS called the Student Records Questionnaire. The data for the Student Records Questionnaire were collected from public school, private schools, and schools funded by the Bureau of Indian Affairs. The purpose of the Student Records component of SASS was to collect data that can be used to examine the distribution of school programs and quality teachers among students of differing demographic and academic characteristics and to describe the participation of students in school programs and services.
5/15/1997
NCES 97859 Protecting the Privacy of Student Education Records
Student education records are official and confidential documents protected by one of the nation's strongest privacy protection laws, the Family Educational Rights and Privacy Act (FERPA). FERPA gives parents, as well as students in postsecondary schools, the right to review and confirm the accuracy of education records. This brochure, revised in January, provides the reader information about FERPA.
3/18/1997
NCES 96859 Protecting the Privacy of Student Education Records
Student education records are official and confidential documents protected by one of the nation's strongest privacy protection laws, the Family Educational Rights and Privacy Act (FERPA). FERPA gives parents, as well as students in postsecondary schools, the right to review and confirm the accuracy of education records. This brochure, revised in January, provides the reader information about FERPA.
2/15/1996
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